Showcase Volunteers

Showcase March 24th and 25th, 2024

 
NOTE: This information has not yet been updated for 2024. Please check back in the Fall of 2023.

 

Dear NWA Members,


Volunteers will be needed in many positions for NWA Showcase 2024. Below are the position titles and the time slots available for you to choose from. Your volunteer time is essential to ensure the success of Showcase. Feel free to invite family members or other interested individuals outside the NWA membership to volunteer. All volunteers receive a free pass for each day they volunteer regardless of the number of hours worked.

 

For new members this is a great time to support one of our major fundraiser events of the year. It is also a time to network with other woodworkers, see what is offered by the club and support our vendors and advertisers.

Currently our greatest need is for help setting up and staging on Friday afternoon/evening and breaking down and packing up on Sunday evening. Additionally, we are urgently in need of volunteers to act as Door Hosts. Most positions are for short blocks of time so you are encouraged to pick as many slots as you can while still leaving yourself some time to enjoy the show.


Those who wish to volunteer should email their preferences of job title and time slot to nwavolunteerchair@gmail.com. If you have questions about a specific task, please feel free to ask and one of our Showcase chairs will get back to you.

Thank you in advance for helping to make this year’s Showcase a success.

Learay Silvia
Showcase Volunteer Chair

 

TRUCKING ASSISTANTS
Help load trucks at NWA and barn with items for showcase return items to NWA and barn after Showcase.
Date | Time Slots | Location
Thursday 3/23 2:00-5:30 pm: Load trucks at Barn and NWA shop for transport
Friday 3/24  8:00 am-10:00 am: Help move equipment off trucks into City Center
Sunday 3/26 5:15-8:30 pm: Load trucks with all equipment from City Center for transport back to NWA shop
Monday 3/27  8:30 am-11:00 am: Unload trucks at NWA shop on Railroad Avenue and or Barn
   
LOADING RAMP ASSISTANTS
Help unload /load trucks at two locations at Saratoga City Center.
Date | Time Slots | Location
Friday 3/24 11:00 am-7:00 pm: Unload equipment from trucks at City Center
Sunday 3/26 5:00-7:00 pm: Help Load trucks with all equipment from City Center for transport back to NWA shop

SET UP & STAGING
Set up curtains and booths in the exhibit area. 
Date | Time Slots | Location
Friday 3/24 9:00 am-until done: Saratoga City Center
 
NWA STORE
Help set up store with racks/shelves and put items out for display. Sell items at Showcase.
Date | Time Slots
Friday 3/24  11:00-4:00 pm: Set up store at the City Center
Saturday 3/25  
9:30-11:30 am
11:30-1:30 pm
1:30-3:15 pm
3:15-5:00 pm
Sunday 3/26    
9:30-11:30 am
11:30-1:30 pm
1:30-3:15 pm
3:15-5:00 pm

TICKET SALES
Sell entry tickets in either the hotel lobby or ticket booth.  
Date | Time Slots
Saturday 3/25 
9:00-11:00 am
11:00-1:00 pm
1:00-3:00 pm
3:00-4:30 pm
Sunday 3/26  
9:00-11:00 am
11:00-1:00 pm
1:00-3:00 pm
3:00-4:30 pm

RAFFLE TICKET SALES
Promote and sell raffle tickets at City Center for items to be raffled off 4:30pm Sunday.
Date | Time Slots
Saturday 3/25  
9:45-12:00 pm
12:00-2:30 pm
 2:30-5:00 pm
Sunday 3/26     
9:45-12:00 pm
12:00-2:30 pm
2:30-4:30 pm
 
DOOR HOSTS
Check entry at various entrances/doors for paid guests, hand out programs, give directions. 
Date | Time Slots | Location
Saturday 3/25  
9:45-12:00 pm
12:00-2:30 pm
2:30-5:00 pm
Sunday 3/26  
9:45-12:00 pm
12:00-2:30 pm
2:30-4:30 pm
 
SPECIAL DISPLAY
Arrange special display items. Times are flexible.
Date | Time Slots
Saturday 3/25   9:45 am-5:00 pm
Sunday 3/26     9:45 am-5:00 pm

FLOOR MONITORS
Protect Exhibit items, be a friendly NWA representative, give directions, answer questions. 
Date | Time Slots
Saturday 3/25  
9:45-12:00 pm
12:00-2:30 pm
2:30-5:00 pm
Sunday 3/26    
9:45-12:00 pm
12:00-2:30 pm
2:30-5:00 pm Exhibit Space at City Center
 
MEMBERSHIP BOOTH
Provide membership applications to visitors, accept membership applications.
 Date | Time Slots
Saturday 3/25 
9:45-12:00 pm
12:00-2:30 pm
2:30-5:00 pm
Sunday 3/26     
9:45-12:00 pm
12:00-2:30 pm
2:30-5:00 pm
                  
EDUCATION/QUESTION BOOTH
Provide Showcase guests with answers to their woodworking questions at the Main Room at the City Center.
Date | Time Slots | Location
Saturday 3/25   
10:00-11:45 pm
11:45-1:30 pm
1:30-5:00 pm
Sunday 3/26    
10:00-11:45 pm
11:45-1:30 pm
1:30-5:00 pm
                    
VIDEOGRAPHY SETUP
Set up video equipment in four lecture halls for demonstrations on Saturday and Sunday.
Date | Time Slots
Friday 3/24  2:30pm-until done: Lecture Rooms of City Center
              
VIDEOGRAPHY TAKEDOWN
Take down video equipment for transport back to NWA shop.
Date | Time Slots | Location
Sunday 3/26 5:00pm-until done: Lecture Rooms of City Center
 
TOY FACTORY
Help Kids and parents put together premade kits of planes, cars, or other items. Room just off the Main Room in the back.
Date | Time Slots
Saturday 3/25   
10:00-12:30 pm
12:30-2:30 pm
2:30-5:00 pm
Sunday 3/26    
10:00-12:30 pm
12:30-2:30 pm
2:30-5:00 pm
 
KUMIKO DEMONSTRATION TABLE
Help demonstrate technique at the table in the Main Room. Familiarity with technique is a must. 
Date | Time Slots
Saturday 3/25  
10:00-12:30 pm
 12:30-3:00 pm
 3:00-5:00 pm
Sunday 3/26    
10:00-12:30 pm
12:30-3:00 pm
 3:00-5:00 pm
 
PEN TURNING
Assist individuals of the general public (14 years and older, with adult in attendance) in making a pen. Provide demonstration of turning a bowl, wand, wine stopper. Familiarity with equipment is a must.
Date | Time Slots
Saturday 3/25  
10:00-12:30 pm
  12:30-3:00 pm
  3:00-5:00 pm
Sunday 3/26  
10:00-12:30 pm
12:30-3:00 pm
3:00-5:00 pm
 
SCROLLERS
Demonstration of using scroll saw to cut out items. Familiarity with equipment is recommended.
Date | Time Slots
Saturday 3/25  
10:00-12:00 pm
12:00-2:30 pm
2:30-5:00 pm
Sunday 3/26
10:00-12:00 pm
12:00-2:30 pm
2:30-5:00 pm
 
CARVERS
Demonstration of various carving items made at the Main Room. Times are flexible.
Date | Time Slots
Saturday 3/25  
10:00-12:00 pm
12:00-2:30 pm
2:30-5:00 pm
Sunday 3/26   
10:00-12:00 pm
12:00-2:30 pm
2:30-5:00 pm
 
VENDOR ASSISTANT
Check vendors in, direct them to their booth space.
Date | Time Slots
Friday 3/24 11:00 – 7:00 pm: Saratoga City Center

 SHOWCASE OFFICE
Check in volunteers, display items for gallery. Other tasks as assigned by the Showcase Chairperson. Hour long slots are preferred, but willing to take any time you can spare.
Date | Time Slots | Location
Saturday 3/25  10:00-5:00 pm: Main Room at City Center
Sunday 3/26  10:00-5:00 pm: Main Room at City Center
                
TAKE DOWN
Take down all the exhibits. Get ready to load trucks.
Date | Time Slots | Location
Sunday 3/26 5:00 – until done: Saratoga City Center